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Carmen
carmenmw@juno.com
New York City, NY 10002
Assistant to the Vice President
20 years experience W2
0
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Average rating
44
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Summary

  • High Level Personal/Executive Assistant with proven experience providing administrative support to the senior executive for Advancement.
  • Detailed oriented, self-motivated, experienced in a variety of office settings.
  • Proficient in the use of numerous software packages and automated office tools.
  • Able to prioritize and complete complex assignments on tight deadlines.
  • Effective communication skills.
  • Able to proactively maintain an executive office with finesse and diplomacy.
  • Extensively skilled in organization and planning.
  • Team leader, Administrative manager, Coach and Mentor.


Specialties: Microsoft Office Suite. Sharepoint, Bloomberg, FactSet, Reuters, Lotus Notes, IBOS, Peachtree Accounting, Adobe Graphics, Various Financial Research Software, SAP, Meeting facilitation and Event management, Personal Concierge Services, Complex Global Travel Arrangements, Corporate Airline Specialist, Administrative and Executive Management

Experience
Assistant to the Vice President for Advancement
Information Technology
May 2016 - present
Farmington, CT

Assistant to the Vice President for Advancement

Project Management
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CEO / Image Consultant
Information Technology
Jan 2006 - present

  • Conduct consultations with individuals or companies to offer strategic planning andimplementation of ideas in the area of personal, professional and business brand building solutions.
C-Level Management Strategic Planning
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Randstad Consultant : Executive / Personal Assistant to SVP, Global Consumer Insights
Information Technology
Jan 2015 - Feb 2016
New York City, NY
  • Arrange complex international travel, process expenses, manage heavy calendar, across multiple time zones and currencies
  • Manage processing of international travel documents (passports/visas) for Executive and family
  • Manage execution of weekly executive meetings and webinars; including email communication to targeted global audience and prepare agendas
  • Plan and execute global team summit and other various team events
  • Manage travel budget including forecasting and payment of expenses
  • Manage vendor/supplier relationships and database management
  • Plan and arrange all consumer research agency sessions
  • Review and execute Vendor Proposals, Non- Disclosure Agreements and Master Service Agreements; develop content, editorial input for presentations and group SharePoint
  • Draft correspondence, create templates and maintain global organizational charts
  • Plan special projects including; planning of monthly budget and business reviews
Database Management MS SharePoint
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Retail Marketing Assistant
Information Technology
May 2013 - Jan 2015
Chicago, IL

Retail Marketing Assistant

No skills were added
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Illinois State Pageant Director
Information Technology
Sep 2011 - Aug 2013
Chicago, IL
  • America's National Teenager is the longest running premier pageant for teens in the U.S. Founded in 1970, Miss National Teenager has graced the cover of magazines, television and national media as a role model of leadership, scholastic aptitude and service.
  • Combining the elements of glamour, scholarship, style and service, our ANTSO State and National Programs draw on a positive approach to pageantry that implements a scoring system focusing on a "real girl".
  • With no swimsuit or mandatory talent competition, ANTSO focuses on YOU, as a typical teen in your daily life, highlighting what makes you special!
Project Management MS Visio
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Senior Administrative Assistant / Brand Lifestyle Coordinator
Information Technology
Jul 2009 - Sep 2012
  • Sr. Lifestyle Coordinator of Brand Marketing for the Heritage Brands - Miller High Life, Keystone andthe Economy Brands - Olde English, Mickeys, Milwaukee's Best.

No skills were added
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Executive Administrator to Managing Director of Investment Banking
Banking/Financial
Oct 2001 - Sep 2012

Provided administrative support to Managing Director and team.

  • Administrative support: Coordinated meetings/events and travel arrangements. Liaison between executive team and direct reports. Supervised administrative/intern staff. Developed sales presentation materials. Coordinated special projects.
  • Finance Administrative: Conducted industry research analysis. Monitored sector IPOs.
Project Management Analysis Investment Banking
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Executive Assistant-Global Integrated Marketing
Information Technology
Sep 2006 - Mar 2009

Provided executive administrative support to Managing Director and the global marketing executive team that included Director of Sports & Entertainment Marketing, Director Digital Marketing, Director Strategic Marketing Services, and Director Global Innovation.

  • Executive Administrative: Managed business and social calendars. Organized, prioritized and responded to emails. Planned and managed complex international travel itineraries. Prepared correspondence and presentation materials. Personally screened all advertising agency presentations and prioritized for Executive Group meetings.
  • Total Administrative Response via Blackberry: Served on call 24/7 via blackberry, supporting a global business on 4 continents.
  • Global Meeting Planning: Project managed for global marketing meetings for up to near 200 marketing attendees from every continent to various global locations that included Estonia, Copenhagen, Istanbul, Singapore, and UK. Scope of activities managed included icebreakers, group dinners, power point presentations, and entertainment.
  • Knowledge Database: Created a marketing knowledge database for media and advertising spend for all global marketing that became critical to decision making.
Blackberry
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Executive Assistant
Information Technology
Jan 2003 - Aug 2007
  • Supported high-level Executives in various corporations via contract and semi long-term temporary assignments with various temp agencies.
  • Coordinated meetings and events, managed calendars, prepared correspondence and presentation materials.
  • Secured complex international and domestic travel itineraries.
  • Relieved executives of administrative details.
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Edit Skills
Non-cloudteam Skill
Education
Bachelor's in Economics, Finance
Indiana University–Purdue University Indianapolis
Associate's in Administrative Professional
Indiana Business College
Skills
C-Level Management
2021
14
Project Management
2021
14
Strategic Planning
2021
14
Analysis
2012
11
Investment Banking
2012
11
Blackberry
2009
3
MS Visio
2013
2
Database Management
2016
1
MS SharePoint
2016
1
Lotus Notes
0
1
Microsoft Office
0
1
Peachtree
0
1
SAP
0
1